CITY OF AVON PARK, FLORIDA
REQUEST FOR PROPOSALS #26-05
COMMUNITY DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY (CDBG-DR) PROGRAM MANAGEMENT SERVICES FOR EXISTING GRANT

Sealed Proposals will be received by the City Clerk, City Hall, City of Avon Park, 110 East Main Street, Avon Park, FL 33825 until Friday, May 22, 2026, no later than 2:00 P.M. (EST), at which time and place, Proposals received will be publicly opened in the 1st floor conference room at City Hall and read aloud for the following: Community Development Block Grant-Disaster Recovery (CDBG-DR) Program Management Services for Existing Grant. The City of Avon Park will not accept Proposals which arrive after Friday, May 22, 2026 at 2:00 P.M. (EST).

BID/PROPOSAL DOCUMENTS Bid/Proposal Documents may be requested by visiting the City of Avon Park website at: http://www.avonpark.city/rfps) Bid/Proposal Documents are required for bid/proposal submittal. Bid/Proposal documents will be posted on DemandStar.com. Bid/Proposal documents may also be requested from the Purchasing agent at amogle@avonpark.city.

ADDENDA It is the proposer’s responsibility to check the Website http://www.avonpark.city/rfps or contact the Purchasing Agent at amogle@avonpark.city prior to submitting a bid/proposal to ensure they have the full RFP package, to ascertain if any addenda have been issued, and to obtain all such addenda and acknowledge the addenda with the submitted bid/proposal. All questions shall be directed to the Purchasing Agent in writing and will be accepted for addenda until Tuesday, May 12, 2026, at 5:00 PM (EST) in order to provide sufficient time for City to respond appropriately to questions. The failure of a proposer to submit acknowledgement of any addenda that affects the bid/proposal price(s) may be considered an irregularity and may be cause for rejection of the bid/proposal.

SCOPE OF SERVICES

Avon Park is requesting proposals from qualified individuals or firms to provide grant administration services for Community Development Block Grant-Disaster Recovery (CDBG-DR) for the following project:

Project MS014 Sanitary Sewer Upgrades $22,248,529.00
Administration of this project will be awarded contingent upon the approval of the Florida Department of Commerce.

Grant writing services shall include, but are not limited to, reviewing the existing project information, background data and other information available to develop a complete application for the City’s CDBG-DR funding; providing recommendations on content and approach in the application; advising the City on the mixing and leveraging of funds (if any); identifying any needs for application enhancement or backup documentation; writing the complete CDBG-DR application for City comment and use in requesting CDBG- DR funds; providing technical assistance to City staff in follow up to the application submittal to address any City questions.

Grant/loan program management services shall include, but not be limited to: conducting environmental review(s), coordinating with funding agencies, developing and administering agency contract(s), requesting, tracking and managing program funds in compliance with program guidelines, developing required public record systems, Davis-Bacon record-keeping requirements, Uniform Relocation Act compliance, advising and managing any required technical services or criteria, developing appropriate agency reports, schedules and certifications, coordinating and conducting any required public input, providing reports and technical assistance, and developing any annual and closeout agency submissions. Disaster project activities are expected to include housing rehabilitation and flood mitigation.

CRITERIA FOR SELECTION OF FIRMS. Violation of any of these requirements can be grounds for rejection of a proposal.

Any Proposals received after the time and date stated in the published RFP will not be considered. It shall be the sole responsibility of the bidder to have their Proposals delivered to the City Clerk prior to the stated time and date. If a bid is sent by U.S. Mail private delivery service, or by any other means of delivery, the bidder shall be responsible for its timely delivery to the City Clerk. Proposals delayed by mail or delivery service shall not be considered, shall not be opened at the public opening, and arrangements shall be made for their (unopened) return at the bidder’s request and expense.

Proposals shall be reviewed by a selection committee, ranked based on criteria specified in the Request for Proposals, and negotiation for contracts shall follow the order of ranking from highest to lowest score. Evaluation and ranking shall be based upon the criteria herein and the highest ranked firm shall be determined by tally of the number one ranked proposer(s) among the selection committee. The selection process shall be open to the public and records maintained in accordance with CDBG requirements.

Published 4/15, 4/22/2026 (84942h)